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Setting up email in Windows

Webmail

Since the introduction of GDPR we now advise all council members to access their council email using webmail. For this you simply need to enter your Parish or Town council URL into a web browser followed by /webmail

For example: Anytownpc.org/webmail

From there you will be able to access your email using your email address and password. We recommend that you remove any IMAP email accounts relating to your parish council address from your devices. You can see the article that we published about this here https://parishcouncilwebsites.org.uk/ensuring-parish-councillors-email-accounts-comply-with-gdpr/

IMAP – Full Instructions

Here are the details for setting up your council email account using the IMAP account type in Windows 10 Mail. IMAP is the preferred email setup method for your email accounts.

Please note, you need to replace mail.parishcouncilwebsites.org.uk with mail.yourdomain-pc.org.uk or whatever your domain is after the ‘mail.’

Incoming server settings
Host Name mail.parishcouncilwebsites.org.uk

replace with your domain after the mail.

User Name Your full email address
Password Your email password
Security Type* SSL
Port* 993
Outgoing server settings
Host Name mail.parishcouncilwebsites.org.uk

replace with your domain after the mail.

User Name Your full email address
Password Your email password
Security type* SSL
Port* 465

 

Launch your Email App

    • Press the WINDOWS key on your keyboard to access the Windows 10 Start menu
    • Select Mail
  1. Add an email account
    • Click the Settings icon
    • Click Accounts
    • Click Add Account
    • Under Choose an account, click Advanced setup at the bottom of the list
    • Click Internet email
  2. Enter Internet email account settings
    • Incoming email server: mail.parishcouncilwebsites.org.uk replace with your domain after the mail.
    • Account type: IMAP4
    • Email address: Your full email address
    • User name: Your full email address
    • Password: Your email password
    • Outgoing (SMTP) mail server: mail.parishcouncilwebsites.org.uk replace with your domain after the mail.
      • Outgoing server requires authentication: Yes
      • Use the same username and password for sending mail: Yes
      • Require SSL for incoming mail: Yes 
      • Require SSL for outgoing mail: Yes
  3. Click Sign-in
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